- Establish ICD-11 Reference Centre/Taskforce: Create a dedicated team or task force responsible for overseeing the implementation process. This team should be well-versed in ICD-11 and act as a central resource for guidance and support.
- Nominate ICD-11 Steering Committee: Appoint a steering committee comprised of key stakeholders, including representatives from various departments, to provide strategic direction and ensure effective coordination throughout the implementation.
- Maintenance of Existing Systems: Ensure the continuity and functionality of existing coding systems during the transition period to minimize disruptions in coding and data management processes.
- Project Management and Strategic Planning: Develop a clear vision and formulate a comprehensive strategy for the implementation of ICD-11. Designate a project management team responsible for planning, coordinating, and monitoring the implementation process. It is crucial to involve relevant stakeholders and ensure their representation in decision-making processes.
- Reference WHO ICD-11 Implementation and Transition Plan: Utilize the World Health Organization (WHO) ICD-11 implementation and transition plan as a reference document. This plan provides guidance on key milestones, timelines, and recommended strategies for successful implementation.
- Health Information System Ecosystem Analysis: Conduct a thorough analysis of the existing Health Information System (HIS) ecosystem, including documentation practices, coding methodologies, data analysis procedures, and utilization of ICD-coded mortality and morbidity data. Identify any gaps or areas that require improvement to effectively integrate ICD-11.
- Data Needs Assessment: Specify the important areas and data gaps where ICD-coded data should be available. This assessment helps determine the requirements for data collection, analysis, and reporting under ICD-11, enabling enhanced healthcare data management and decision-making.
- Health IT Infrastructure: Evaluate the current IT hardware and software infrastructure to identify necessary adaptations and upgrades for accommodating ICD-11. This may involve modifying data entry forms, database systems, reporting tools, and ensuring interoperability with other health IT systems.
- Human Workforce: Assess the workforce involved in coding, analyzing, and utilizing ICD data. Determine the level of ICD-11 proficiency among staff members and identify any training or resource needs. Develop a plan for educating and supporting the workforce in adapting to the new coding system. Following these steps and addressing the key considerations, organizations can effectively plan and execute the implementation of ICD-11, ensuring a smooth transition and maximizing the benefits of the new coding system.
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